Software that understands clinical care — not just bookings
Most clinic tools are calendars with a payment button bolted on. DigiClinic was rebuilt from a system that ran a real derma practice for over a decade — so it knows the difference between a booking and a treatment, a client and a patient, “did they pay” and “is it working.”
For derma, aesthetic, laser, and the disciplines that take care of health.
Scheduling
Scheduling that knows your clinic isn’t just people
Most tools only book a person, then let you double-book the one laser you own. DigiClinic schedules across expert, room and device at once — and knows a device needs cooldown before its next patient, so equipment, rooms and experts never collide.
- Expert + room + equipment reserved in a single booking
- Per-device cooldown windows built into availability
- Working hours, shifts and time-off respected automatically
- Recurring multi-session series, de-conflicted on creation
Treatment plans
Fill an entire treatment plan in seconds
After intake, DigiClinic proposes conflict-free slots across a whole multi-session plan — honouring every expert’s hours, each room and device’s availability, and the patient’s own existing appointments. Ten minutes of back-and-forth becomes one click.
- Whole-plan slot proposals, not one appointment at a time
- Never double-books the patient across their own sessions
- Respects working hours, time-off and equipment cooldown
In the treatment room
The treatment room, done properly
A pre-treatment safety check (contraindications, recent sun, medication, pregnancy), the exact device settings logged (wavelength, fluence, pulse), and every injectable traced to its batch and lot — so if a product is ever recalled, you can find every patient who received it in seconds. Session by session, body-region by body-region.
- Configurable contraindication checks — warn or block
- Device settings recorded per session
- Every consumable traced to its lot, deducted from stock
- Body-region and per-session application detail
Clinical records
Clinical records, protected like medical data should be
This isn’t an optional extra; it’s the point. Clinical notes and before/after images are encrypted at rest, EU-hosted, consent-gated and audit-logged — every view and edit recorded, nothing on a public link, role-locked so the front desk never sees the chart. Compliance isn’t overhead here; it’s something you can sell to your patients.
- Encrypted clinical notes and images at rest
- Photography consent required before any image
- Append-only audit trail on every clinical action
- Role-based access — front desk is locked out of the chart
- EU data residency
Built for your discipline
One platform, shaped to your discipline
Derma, laser, physio, dietetics — each gets the right clinical form (anatomy maps, energy settings, biometric tables, lot-traced consumables) assembled from one curated engine. Turn on your discipline’s forms and tailor them — no code, every edit safely versioned so past records always read as captured.
- A curated library of clinical widgets, not a free-form builder
- Anatomy maps with tap-to-place annotation
- Versioned templates — history renders as captured
- Enable and customise per service category
Screenshot — A clinical form built from widgets, with an anatomy map
Outcomes
Outcomes you can show the patient
Weight, body composition, energy delivered, pain — captured as structured measurements and charted across sessions, so you can prove the treatment is working, not just record that it happened.
- Per-metric trends over the patient’s visits
- Numbers extracted automatically from each session
- Shown right on the patient’s record
Screenshot — Patient trend charts across sessions
Billing
Treatment plans, packages, and a checkout that adds up
Sell multi-session packages, set the price per session or as a plan total, and bill each visit at the agreed price — with the original list price kept visible so the discount is never lost. One combined bill per visit, even when several treatments happened, and expert commissions calculated automatically.
- Per-session or whole-plan pricing
- Agreed vs list price tracked on every transaction
- One combined invoice per visit
- Automatic per-expert commissions, with a payout screen
Documents
Compliant receipts and invoices, generated for you
Every receipt and invoice is generated as a PDF with gap-free sequential numbering, the patient’s tax details on the bill-to block, and correct Turkish-character rendering — and the exact document is stored, so a reprint is byte-for-byte identical, forever.
- Gap-free, per-clinic invoice numbering
- Byte-identical reprints — the issued PDF is kept, not regenerated
- Turkish glyphs render correctly; amounts in your format
Retention
Know exactly who to win back
DigiClinic scores every patient on how recently they came, how often, and how much they spend — then sorts them into Champions, At-Risk, Can’t-Lose and Lapsed, with a ready call-list and contacts. Retention stops being a guess.
- Automatic RFM segmentation
- Win-back lists with contact details
- Service and revenue breakdowns
The whole picture
The whole patient journey, in one tree
Call → consultation → plan → sessions → care → payment → recall — the entire history expands as one continuous story per patient, so nothing is orphaned and everything connects.
- Every interaction linked into one timeline
- Lazy-loaded, drill-down detail
- Clinical layers gated by role
Scale
Runs every branch, in every language
Multi-branch with per-branch experts, rooms and devices; per-user language across English, Dutch, Turkish, Spanish, Portuguese, German and Italian; and per-clinic currency — without ever loosening the tenant’s security boundary.
- Per-branch resources and working hours
- Seven staff languages, set per user
- Per-clinic currency
Switching
Bring your history with you
Import customers, appointments, products and stock from your old Excel or system, with AI matching your columns for you and a dry-run preview before anything commits — reversible as a single batch. Switching costs you a morning, not your data.
- AI-assisted column mapping
- Validate and preview before import
- Undo a whole import in one click
Built on a decade of real clinic use
DigiClinic is the web rewrite of a system that ran a working aesthetic clinic for years. The workflows aren’t invented — they’re earned. That’s why the scheduling understands devices, the billing understands packages, and the records understand consent.
On the roadmap
Switching on next
Already built into the platform — each goes live the moment a clinic connects its own provider.
Reminders by WhatsApp and email
Per-clinic WhatsApp and email, consent-gated, in the patient’s own language — connect your own provider.
e-Invoicing for Turkey
e-Fatura / e-Arşiv through a certified integrator, signed with your Mali Mühür.
Built for your country's rules
Every country has its own tax and compliance rules — from Turkey's e-Fatura to the incoming e-invoicing mandates in France and Germany. We build these country by country. Wherever your clinic is, tell us, and we'll make DigiClinic fit your local requirements.
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